What do you actually pay for software?
Almost nobody can answer that from memory. This adds it up in about four minutes — every subscription, per-person pricing included — then sorts them honestly into the ones worth building yourself and the ones you should carry on renting.
Runs entirely in your browser. We never see your numbers unless you ask us to.
How many people work here?
Only so we can do the per-person maths on the tools that charge that way. It's the number most people under-count by.
Three steps, and none of them is “book a call”.
1. Say how many people work there
Per-person pricing is where almost everyone under-counts. Fourteen people on a $29 seat is $4,872 a year, not $348.
2. Tap what you use
Eight short screens of the tools businesses your size actually pay for, prices already filled in. Correct any of them, add anything we missed.
3. Get the number, and the triage
Your annual total, where it goes, and each tool sorted into worth building, worth keeping, or worth a second look.
What’s worth building, and what isn’t
A calculator that tells you to build everything is an advert. Here is the line we actually draw, and the audit applies it to whatever you tap.
Worth building
Nearly everything in this category is a tool that moves information from one place to another in a shape you decided on. That used to need a developer. It doesn’t any more.
- Quotes, proposals and bids — the same document with different numbers in it
- Intake forms and the follow-up that should happen when one comes in
- Review requests, appointment reminders, and the rest of the send-a-message-on-a-trigger category
- Internal reports and lists somebody currently rebuilds by hand every week
- Simple scheduling and job tracking, where the workflow is genuinely yours
Worth keeping
We teach people to build software and we still tell them to pay for these. The failure modes are regulatory, legal or financial, and none of them are worth a weekend project.
- Accounting and payrollRegulated, audited, and wrong in ways that cost you a penalty rather than an afternoon.
- Practice management and EHRPatient data carries obligations no weekend build should be anywhere near.
- E-signatureYou are paying for the audit trail and its legal weight, not the PDF.
- Phones, email hosting, storageInfrastructure. Cheap per person and catastrophic when it's down.
- Point of saleIt moves money and it comes with hardware. Leave it alone.
Where the numbers come from
The prices we pre-fill are typical published list prices for a common plan, put there so you don’t have to go and look them up. They are a starting point, not a quote, and they will not match your invoice — plans differ, discounts exist, and vendors change pricing constantly. Every figure is editable, and the total you end up with is built from what you typed.
Where a vendor publishes no pricing at all, we leave the field empty rather than guess. Per-person tools multiply by the headcount you gave us and show the multiplication, because that is the step people skip when they estimate this in their head.
Nothing you enter is transmitted anywhere. The audit is held in your own browser so it survives a refresh, and it is sent to us only if you fill in the form at the end and press the button.